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Senior Administrator – Beechwood College

  • Location: Beechwood College
  • Salary: £23,000 - £24,000
  • Closes: 22/09/2023
  • Hours: 37.5

Please Note: The closing date for this position is the 22nd September 2023

We are not able to accept CVs from TIER 4/ Candidates requesting sponsorship.

We have an exciting new opportunity to work as a Senior Administrator within Beechwood College. As the Senior Administrator you will be responsible for working as part of a Beechwood College team within the College setting and support the needs of students through the organisation of administrative. To prioritise and solve problems, whilst delivering a high level of service.

Specific Management duties

  • To include regular supervisions and objective setting and the performance management of each individual in the team.
  • To lead the Reception team and support them as they undertake their reception duties and to provide cover during periods of absence and during exceptionally busy periods.
  • Co-ordinate and manage reception staff on a daily basis re-scheduling tasks when required to meet deadlines and changing day-to-day priorities and to ensure that regular tasks are completed accurately and in a timely manner.
  • To respond to a wide range of telephone enquiries from both internal and external sources, screening and transferring incoming calls

Specific Administrative duties

  • To liaise with external organisations as required in the day to day administration function.
  • With appropriate training be proficient in the following areas::
  • Preparation of Purchase Orders in line with Company policy, managing receipt of goods and prompt checking and forwarding of invoices.
  • The maintenance of the computer database for all staff records such as contact details, sickness and absence records.
  • To be able responsible for all college petty cash. Inclusive of management of requests, petty cash distribution and accounting processes
  • To be fully conversant with Coolcare (rota and absence management system) and be able to provide support and advice as a subject matter expert (after relevant training).
  • Ensure that all individual homes/dept money is reconciled on a weekly basis.
  • To ensure all Petty Cash expenditure is logged onto petty cash spreadsheet on a daily basis and audited weekly as a minimum

Essential Requirements

Experience in previous admin based roles and competence with associated organisational skills and tasks. Experience in coordinating internal and external stakeholders via a range of mediums (including telephone calls, emails and internet based multimedia).Experience and proficiency with computer based packages for planning, communicating and recording purposes.

Job Types: Full-time, Permanent

Salary: £23,000.00-£24,000.00 per year


  • Company pension
  • Employee discount
  • On-site parking
  • Referral programme


  • 8 hour shift
  • Monday to Friday
  • Weekend availability

Ability to commute/relocate:

  • Sully, Vale of Glamorgan: reliably commute or plan to relocate before starting work (required)


  • Administrative: 2 years (required)

Work Location: In person

Application deadline: 22/09/2023

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